Miscellaneous
This subject area may be used for archives and records administration documents which do not fit neatly or appropriately into any of the above categories. Some examples: starting a records program, inventorying records, forms management, document shredding, etc.
This section lists each of the Miscellaneous documents that do not fit into any other category:
| Document Title | Document Description | Document Size (measured in KBs) |
|---|---|---|
| Application for Research Room Privileges | This one page, application for research privileges form was developed by Maine State Archives. | 78 KB |
| Archives Program Checklist | This Archives Program checklist is included in the 1995 publication, "Archival Programs for Local Governments," by Kaye Lanning Minchew. | 81 KB |
| Conducting Needs Assessments for New Recordkeeping Systems | A recordkeeping system can be any paper, electronic, micrographic, or hybrid system designed to create, store, and manage records. The system itself is not merely composed of hardware and software; the system also includes the people, data, policies, procedures, and continuing support that make it possible and keep it running. This booklet gives general advice on when and how to conduct a needs assessment for implementing a new recordkeeping system. 38 pages. 2003. New York State Archives Government Records Services. | 138 KB |
| Deed of Gift Form | This one page, deed of gift form was developed by Maine State Archives. | 89 KB |
| Guidelines for Indiana State Records, Nonrecords, and Personal Papers | Directs attention to the policies and procedures governing the creation, maintenance and disposition of documentary material that may accumulate in a state office. 2 page brochure. Indiana Commission on Public Records. | 163 KB |
| Guidelines for Taking Formal Meeting Minutes – AL | Procedural leaflet on subject title. Includes sample format of meeting minutes. 5 pages. 2006. Alabama Department of History and Archives. | 83 KB |
| Guidelines for Your Records Management Program | Published by the Records Management Services Division for use by State of Maine employees, this leaflet describes how the records management program operates, what services are offered, and how to take advantage of these services. Specific topics include how to write records retention schedules; what is, and is not, an official State record; and how to use the State Records Center's services. 56 pages. Maine State Archives. | 517 KB |
| Guideline for the Documentation of Record-Keeping Systems | The Massachusetts Records Conservation Board and the Supervisor of Public Records require that agencies demonstrate consistent, controlled data handling during the active and inactive life of the data. The guideline serves as a checklist of important elements and points to areas which might otherwise be overlooked when designing or maintaining systems and as an outline that can be used by agencies in the development of documentation of these systems. 9 pages. 2004. Massachusetts Archives. | 126 KB |
| Identifying and Protecting Vital Records – GA | Business continuity and disaster preparedness depend on vital records for their success. This 3-page publication defines “vital record” and discusses how to establish a vital records program. 2008. Georgia Archives. | 107 KB |
| Inventory and Planning: The First Steps in Records Management | This booklet provides advice on how and when to conduct an inventory and how to plan for the development or improvement of a records management program. 40 pages. 2003. New York State Archives Government Records Services. | 323 KB |
| Records Disposal Certificate - IL | Approval form for local governments seeking state authorization to dispose of local records. 1 page. Illinois State Archives. | 8 KB |
| Managing Your Records: A Guide for Appointing Authorities, Deputies and Division Managers – IN | This brochure is designed to assist managers by defining the legal and practical aspects of retaining files. 4 pages. Indiana Commission on Public Records. | 90 KB |
| Preservation Checklist for Government Officials | This five-page checklist was prepared by the Kentucky Department for Libraries and Archives, Public Records Division, to help government officials indetify and evaluate details in their preservation plan in areas such as environmental controls, security, storage, handling, disaster planning, e-records storage, and e-records disaster planning. | 91 KB |
| Records Management Checklist | This three-page records management checklist was prepared by the Arizona State Library, Archives and Public Records - Records Management Division as a tool for state agencies and political subdivisions to evaluate their records management program. | 40 KB |
| Records Management Manual – WY | This manual was prepared to inform the reader of the records and information management services available from the Records Management Unit of the Wyoming Dept. of State Parks and Cultural Resources. Subjects covered are records retention, the state records center, destruction of records, the State Archives permanent collection, and microfilming. 35 pages. Wyoming State Archives. 2004. | 298 KB |
| Records Management Policies and Practices – LA | This text is intended to provide official guidance for state agencies in establishing and maintaining an active records management program as required by Louisiana state law. 17 pages. | 72 KB |
| Records Coordinator’s Handbook – IN | Includes description of “records management,” role of state commission on public records in helping records coordinators achieve their goals, and review of microfilming, records destruction, electronic records, and general retention schedule. 70 pages. Indiana Commission on Public Records. | 1450 KB |
| Record Series Inventory Form | This one page, records series inventory form was developed by Maine State Archives. | 132 KB |
| The Seven Attributes of an Effective Records Management Program | An effective records management program has certain characteristics or attributes. The New York State Archives has identified seven such attributes and this leaflet argues that records managers can assess the effectiveness of their programs by the presence or absence of these attributes. 20 pages. 2002. New York State Archives Government Records Services | 211 KB |
| New Jersey State Records Manual | The purpose of this manual is to introduce state government officials to the methods available for controlling public records entrusted to their care. These pages can provide the tools needed to solve record-keeping problems, increase efficiency and safety, preserve historical records, and save money. Obsolete as of 09-02-03. 76 pages. New Jersey Division of Archives and Records Management. | 290 KB |
| Transmittal of Records Form | This one page, records transmittal form was developed by Maine State Archives. | 74 KB |
| Working with the State Records Center: A Guide for Records Coordinators and Other Agency Staff – IN | Basic information about the state records center: what the records center does, transferring records to the records center, preparing the records destruction notification, requesting records, destroying records, and contact information. 22 pages. Indiana Commission on Public Records. | 705 KB |
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