Storage
The records storage category includes documents relative to the housing or storage of paper, microform, data, or media – from file folders, boxes, and tubes, and other encasements to shelving or hard disk storage strategies.
This section lists each of the Storage documents:
| Document Title | Document Description | Document Size (measured in KBs) |
|---|---|---|
| Computer assisted retrieval systems | Computer Assisted Retrieval (CAR) uses computer hardware and software to index and locate documents or images that are recorded on all mediums. This leaflet explains the advantages and disadvantages of using a CAR system to manage micrographics. 5 pages. South Carolina Department of Archives and History. | 123 KB |
| Controlling Insect Pests: Alternatives to Pesticides | This leaflet is an overview of techniques that can be used instead of pesticides when a pest infestation is found in collections. 4 pages. 1998. National Park Service Conserv-O-Gram. | 954 KB |
| Developing a Records Storage System | This technical bulletin focuses on developing a records storage program for paper records, though procedures presented may be used in conjunction with microfilming. Among the issues discussed are: selecting a storage site, boxes, shelving, managing the storage area, packing and stacking, and disposition. 8 pages. One of a series of technical bulletins issued by the National Association of Government Archives and Records Administrators and the International Institute of Municipal Clerks. | 553 KB |
| How Do You Preserve and Store Government Records? – MN | This publication covers the basics of storage environment and location, offsite storage, storage supplies, records retrieval, and the proper management of restricted records. It also includes information on preserving and storing all forms of records media including paper, magnetic, photographic, and electronic media. 4 pages. State Archives Department, Minnesota Historical Society. 2003. | 53 KB |
| Pre-Transfer Record Condition Assessment Form - MD | One-page form used by Maryland State Archives to detail general conditions of the records and previous storage conditions. | 50 KB |
| Recommendations for Shelving for Inactive Records Storage – NY | This publication includes recommendations that will help a records manager choose the best records storage shelving for a local government of organization. 7 pages. NY State Archives and Records Administration. 2002. | 59 KB |
| State Records Center Handbook - NC | This 24 page publication provides information on the North Carolina’s Records Center including contact and operations, transfer procedures, box charges, supply fees, reference and retrieval services, destruction charges, and other services. Also includes an appendix of “useful forms.” North Carolina State Archives. | 384 KB |
| Digital-Imaging and Optical Digital Data Disk Storage Systems: Long-Term Access Strategies for Federal Agencies | NARA Technical Information Paper No. 12. Published July 1994 by the Technology Research Staff, National Archives at College Park. Disusses strategy for evolving standards environment, data administration policy, data base transfer policy, document transfer policy, and development of standards. (13 pages). | 162 KB |
| Storage Checklist – MN | This storage checklist is to be used when evaluating the storage conditions of a records facility. State Archives Department, Minnesota Historical Society. 2003. | 69 KB |
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